The Real Time School Monitoring Process begins with the provision of target number of schools to School Monitoring Associates. The Monitoring Associates access the internet and enter BEMIS codes of target schools in the Android Software. The software downloads data of the target schools.

The Monitoring Associates fill in basic information of the school including the names and contact number of school administration. The Android software is programmed to automatically download the GPS coordinates of the school upon initiation of the monitoring activity. At the general information stage the monitors are also required to capture pictures with the school signboard and with the school principal/head teacher

The Monitoring Associates visit each class to mark the number of present and absent students. Students who fall under the chronic absence (remained absent over an extended period of time) category can also be recorded. During the process the monitors also observe the physical and academic environment of the class against given indicators. The major indicators included in academic environment are the availability of curriculum, syllabus and timetable in class and the availability of books and notebooks with students.

The Monitoring Associates check the school for availability and condition of facilities such as availability of clean drinking water, natural gas, electricity, desks and chairs and blackboards and chalks. The monitors also record the number of classrooms and toilets available in school and the physical condition of the infrastructure. Information about the availability of school boundary wall is also recorded.

Attendance of the teaching and non-teaching staff is coincided with the attendance register and the physical presence of staff on the given day. In order to cater the need for identifying ghost teachers and other of the sort, the Android software is linked to EMIS to enable the monitors to see pictures of all teachers in school by tapping their name. The NIC numbers of the teaching and non-teaching staff are also retrieved from the EMIS. The monitors are required to capture a picture of the staff attendance register.

Information about student participation and leadership programs is collected in this section.

The monitors collect information about visits of education managers and other officials to school in last 3 months. The record of visitors is verified for availability. Information about the visits of other stakeholders such as the Parent Teacher School Management Committees is also verified. The monitors are required to probe whether records of any visits or meeting minutes are available.

In this section the monitors interview the school principal about the number of teachers in school involved in the continuous professional development which is an initiative of the education department for uplifting the quality of education. The teachers are generally asked if the school mentor is providing continuous professional support.

The monitors record the amount received by high school for procurement for self and other feeder schools. The amount spent is also recorded. The record of procurement committee meetings is verified. In middle and primary schools, the head teachers are also interviewed about the quality of teaching and learning materials received from the cluster hub school.

Both Monitor and School Principal record their observations. The monitor also recommends the school report to relevant authority if actions are required.

As soon as the Monitoring Associates can access internet services, the school monitoring report is uploaded to the Real Time School Monitoring Website for viewing of authorized managers in the Education Department.